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2016-01-08 00:49:26

Event Coordinator and Executive Assistant

The Infrastructure Sustainability Council of Australia (ISCA) needs more hands-on-deck to keep up with growing engagement relating to sustainability in the infrastructure sector and to meet the needs of its members! We are looking for a full time team member to take on a new role, joining and supporting our growing, dynamic, passionate, energetic and motivated team to provide executive assistance to our CEO as well as coordinate events including ISCA Board meetings, AGM, annual gala dinner, conferences, networking events and other stakeholder engagement. This new role will enable ISCA to continue to focus on delivering member value and support the advancement of sustainability throughout the Australasian infrastructure stakeholder network.

Role and Responsibilities

The Event Coordinator and Executive Assistant position will be responsible for ISCA’s event calendar including annual gala dinner, conferences, networking events and other stakeholder engagement including managing venue arrangements, service providers, booking and registration administration and event reporting. This role will also be responsible for coordinating ISCA Board meetings, managing and maintaining the CEO’s schedule, appointments and travel arrangements, as well as managing general office inbound communication.

Knowledge & Experience


  • At least three (3) years’ experience working in
    • events and marketing, and/or
    • providing administrative support to senior management
  • Knowledge of standard office administrative practices and procedures


  • Suitable qualification in a relevant discipline
  • Experience working in the infrastructure or construction industry
  • Experience working in a not for profit organisation
  • Experience working in a small team

Skills and Behaviours

  • Excellent internal and external, verbal and written communication skills
  • Excellent organisational agility, political savvy and comfort around senior management
  • Excellent computer skills and knowledge of MS Office Suite, MS SharePoint and MS CRM
  • Excellent planning, prioritising, process management and time management skills
  • Strong business acumen
  • Strong perseverance and drive for results
  • Strong ethics, values, integrity and trust
  • Strong creativity and problem solving skills
  • Able to learn quickly when faced with new problems and maintain composure under pressure
  • Able to build constructive and effective relationships
  • Able to negotiate skilfully in tough situations

For more information please call ISCA's office on 02 9252 9733 or email This email address is being protected from spambots. You need JavaScript enabled to view it.